Functie

Responsibilities

• Manage company fleet needs : be the first point of contact for vendors & leasing companies, take care of vendor & leasing administration, manage orders & delivery of cars, order charging cards and charging stations, control damage claims, employee support, etc. … ;
• Making travel arrangements : collaborate with the company’s travel agencies, manage all individual or group business trips, make hotel and flight reservations, etc. … ;
• Collaborate closely with the finance department, making sure all fleet and travel related expenses are handled and invoices booked;
• Reception : welcome visitors and direct them to the right person/department, arrange parking for visitors, handle postal mail, etc. …;
• Office management : keep office equipment in check, order office supplies, prepare training/meeting rooms, etc. … ;
• Support the company’s back office in all sorts of administrative tasks : e.g. documentation and organizing files, database management, scheduling appointments, planning events, preparing presentations, etc. … .

Jouw profiel

Profile

• You have a Bachelor Degree or have gained equivalent experience .
• You have at least 1 relevant previous experience in a similar role as an administrative officer/assistant.
• A first experience with fleet and travel management is a plus.
• You have a good general understanding of business systems such as Google Cloud, MS Office, ERP’s/CRM’s , … .
• You have excellent communication skills and outstanding spoken and written skills in Dutch and English .
• You are very organizational and know how to manage priorities and respect deadlines.
• You are flexible and open to carrying out more polyvalent tasks, depending on business needs.
• Given the nature of your responsibilities, you are in the office every day of your work week.

• Briefwisseling registreren, sorteren, frankeren
• Kopieerwerk verrichten
• Documenten coderen, klasseren en archiveren
• De voorraad opvolgen, tekorten vaststellen
  Bestellingen plaatsen
• Telefonische oproepen aannemen
  Doorverbinden naar de gevraagde gesprekspartners
  Een boodschap noteren
• Administratieve dossiers samenstellen
  Gegevens, de actualisatie van gegevens, terugzendingen of aanmaningen controleren
• Brieven, tabellen, ... invoeren volgens instructies
• Personen onthalen en hun vraag identificeren

Aanbod

What Guardsquare offers you

• A full or part time job with a competitive salary package
• You are provided with the tools & flexibility to develop yourself successfully
• An international environment where you will interact with motivated & open colleagues with different backgrounds
• A workplace where you can share and implement your ideas

At Guardsquare, we take pride in being a diverse and multicultural company with team members representing numerous nationalities. We value different perspectives and opinions throughout the business, contributing to our being the market leader in mobile application security.

You will be part of a dynamic team that strives for excellence and focuses on continuous education and enhancement in skills. We encourage & empower our trusted colleagues to share their opinions, actively collaborate, and continue to learn and grow.

Solliciteren

Marjorie Clits
/
jobs@guardsquare.com