Functie

Your role

As a fast-growing and dynamic organization and certified, we are excited about keeping on moving on our path towards growth – both in Europe and in the US.

Strong foundations can only sustain that growth, so we are looking for an Office Manager in our Bluecrux Office in Mechelen.

Are you energized by creating a strong community of co-workers? Are you satisfied with offering and securing them the best help and service?

Read on! As we have got the job for you!

✔ You will become the face of our office in Mechelen (as 1 of our 2 Belgian offices) and will take up a broad range of responsibilities:

• Act as the Single Point Of Contact (or SPOC as you will) for practical questions on office supplies and general office needs.
• Support the onboarding process of new joiners - welcoming and guiding them through the practicalities of their start at Bluecrux.
• Coordinate the specific partners linked to office management - and facility services.
• Link with the Office Manager from Aalst and Millburn, NJ (US Office) and serve as their backup.
• You'll be in support as well of your colleagues from the HR, Finance and Marketing departments to assist them where needed ( ordering marketing material, welcoming and planning of candidates, ...)

✔ You will be playing an essential role in our Community Management as you will be facilitating and supporting our ongoing employee initiatives and events to ensure the Bluecrux community feeling and - culture:

• You'll help in organizing various internal events (end-of-year events, ski trips, teambuilding, .... ) aimed at creating team cohesion.
• Support the practical organization of our monthly "all employee meetings" or what we call our "Last Friday Meetings".

Jouw profiel

• A great place to work ( even a Best Workplace) with a lot of growth opportunities. We make room for initiative and allow you to enhance your personal and professional skills. Most importantly, there is room to be yourself!
• A role in a growing organization and we welcome your ideas for improvement.
• We know you by your first name and don’t let titles or levels withhold us from being truly aware of your talents.
• Team events & fun such as a yearly Bluecrux weekend, last Friday meetings with drinks, teambuilding & sports activities… (you’ll not only help organize and support them, but you’ll also enjoy them!)
• A competitive salary package, including a company car with fuel card, net allowances, a smartphone with a phone subscription, and other benefits (such as a fridge full of drinks & healthy snacks).

• Uitvoering van onderhoudscontracten opvolgen en controleren
• Klanten, leveranciers, bezoekers ontvangen en oriënteren
  Boodschappen noteren en afspraken vastleggen
• Personeelsdossiers administratief opvolgen
  Aanwervingen en opleidingen logistiek organiseren
• De voorraad opvolgen, tekorten vaststellen
  Bestellingen plaatsen
• Professionele dossiers, verslagen van vergaderingen, ... coderen en archiveren
• Verplaatsingen van de verantwoordelijke of van teamleden organiseren
• Professionele dossiers (klantendossiers, vorderingen, ...) voorbereiden en opvolgen (bijwerken, afsluiten, ...)
• De activiteiten van een team coördineren
• Briefwisseling sorteren, verdelen, frankeren en registreren
  E-mails behandelen
• Documenten invoeren en de lay-out verzorgen
  Documenten doorsturen en klasseren

Aanbod

• A great place to work ( even a Best Workplace) with a lot of growth opportunities. We make room for initiative and allow you to enhance your personal and professional skills. Most importantly, there is room to be yourself!
• A role in a growing organization and we welcome your ideas for improvement.
• We know you by your first name and don’t let titles or levels withhold us from being truly aware of your talents.
• Team events & fun such as a yearly Bluecrux weekend, last Friday meetings with drinks, teambuilding & sports activities… (you’ll not only help organize and support them, but you’ll also enjoy them!)
• A competitive salary package, including a company car with fuel card, net allowances, a smartphone with a phone subscription, and other benefits (such as a fridge full of drinks & healthy snacks).

Solliciteren

Jan Clays
0490 58 69 33
jan.clays@bluecrux.com